Instructions on Submitting LIPS Queries

To submit a query to LIPS

1. Select the type of query you wish to submit.

• Backorder (BACK)
• Canceled/Rejected (CAN)
• Document Number (DOC)
• In Process (IN)
• Requisition by DODAAC (REQ)
• Shipment Status (SHIP)
• National Stock Number (NSN)
• Transportation Control Number (TCN)

2. Enter the query data. Backorder, Canceled/Rejected, In Process, and Requisition by DODAAC - enter a 6 position DODAAC or a 6 position DODAAC and 3 position Project Code. Shipment Status - enter a 6 position DODAAC. Document - enter a 6 position DODAAC and an 8 position document number.
   
3. Specify the date range. Place your cursor in the 'From' box, click and enter the beginning date of the date range. Then place your cursor in the 'To' box, click, and enter the end date of the date range. The format of the date is YRRR where Y is the last digit of the year and RRR is the Julian date. (NOTE: You do not need to specify the date range for DOC, NSN, and TCN queries).
   
4. You can enter many queries at one time. After entering your first query, click on the 'Next' button. This will clear the input field for you to enter your next query. Repeat this procedure until you have entered all your queries. You can review your queries by using the 'Previous' and 'Next' buttons. You can also go to a specific query by entering the query number in the 'Go to Record #' field and clicking on the button. You can delete individual queries by using the 'Delete Items' button. You can delete all your queries with the 'Delete All Items' button.
   
5. Submit the query or queries by clicking on the 'Submit' button. At this point, WebLINK will forward your query or queries for processing.

Getting Your Responses

1. To get responses to your queries, click on the 'Responses' button. WebLINK will check to see if responses to your queries have processed. If there are responses, you will get a display that lists all of the databases. Next to each database will be the number of responses you have received. If there is a number next to LIPS, you have responses. Click on LIPS to get a listing of the response files. Click on the response file to view your response.
   
2. Use your web browser's 'Print' function to print the response. Use your web browser's 'Save' function to save the response. Please note that after viewing the response file, WebLINK will delete the file. So, if you want to print or save the file, you must do so before moving onto the next response file.
   
3. Click on your web browser's 'Back' button to continue viewing your responses.
   
4. If you have not received all your responses, you can click on the 'Responses' button. This will instruct WebLINK to check for new responses.
   
5. You may also receive responses via Email by clicking the Email button. This will send your responses directly to your email address recorded in your System Access Request (SAR). Response data in the e-mail message may not line up properly, depending on the default type-style of your e-mail software. Should this happen, highlight the entire response and change the font to Courier New and the columns should align themselves properly.

Automatic Queries WebLINK can automatically send queries for you.

1. Click on the 'Start' button to perform Auto Query on the specified query.

• Choose the days of the week on which you want queries processed. You do this by clicking the 'On' radial button. Make sure you select the 'Off' radial button for the days you do not want queries processed.
• Specify the number of weeks you want the queries to process. Click on the box under 'Weeks/Cycles' and type in the number of weeks.
• Specify when you want your queries to process. Click on the box under 'Hour' and enter a two-digit number from 00 to 23 (time is in Greenwich Mean Time).

2. Click on the 'Stop' button to stop a previous Auto Query selection on the specified query.
   
3. Click on the 'Stop all Previous LIPS Auto Queries' to stop all previous Auto Query selections throughout the LIPS database.
   
4. Click on the 'Auto Query Off' button to perform a query without any Auto Query functions.